The Art of Weddings 2014

The Art of Weddings Show has been an anticipated bridal event since the beginning in 2004, when founder Alexis Turk sought out to produce a “swankier” wedding show with the “best vendors in Portland, Oregon”. This year’s Art of Wedding Show was held at the Gerding Theater. West Coast Event Productions were among the diverse array of wedding vendors, including Venus Allure Salon & Spa, August Veils, and Jennifer Alyse Photography.

Engaged couples meandered about the the Gerding Theater, making acquaintances with wedding vendors and getting their wedding wheels turning before viewing  a bridal fashion show. West Coast Event Productions provided the runway show provisions and displayed a table setting showcasing new wedding rental inventory from Beverly Hills. West Coast Event Production’s Art of Weddings table display featured bohemian gold crystal stemware, vintage flatware and china, and gold candelabras. View any wedding Pinterest board or bridal blog, and the popularity of gold adornments and tableware will be undoubtedly apparent. Wedding photographer, Jennifer Alyse, who shot The Art of Wedding Show, agrees and explains what is so desirable about the trendy, yet classic wedding color scheme

“The most aesthetic, photogenic table pieces and settings are those with dimension, different textures and the incorporation of subtle touches. I am really seeing beautiful champagne, peach and rose gold as trends for this coming wedding season” said Jennifer.

Photos courtesy of Jennifer Alyse Wedding Photography. 

Guest Experience: Time is of the Essence

Considering guest experience from entry to exit is vital in order to keep guests engaged, and achieve the driving goal set for attendees and the event. Identifying the overarching goal can help dictate many of the details that impact guest experience—from décor and menus, to music selection and event flow.

The guest goal for a wedding reception is to ensure friends and family bid farewell feeling they have shared a special experience with the bride and groom, and enjoyed themselves. For a corporate event, the goal may be to educate employees about company policies, or a new venture in the making. Nonprofits must concisely convey their mission during an event; the goal being that communicating the organization’s mission will persuade guests to support their cause. Regardless of the various guest goals that exist, there is one key element of guest experience that must be considered across the board—ensuring there are no distractions to hinder the chance of meeting goals by keeping attendees engaged.

Art of Catering staff was there to fill this Self Enhancement gala guest's glass before she knew it was empty. SEI raised over $600,000 that evening. Guests were well taken care of; keeping their attention on the program, and the auction.

What is this key consideration? Time and timeliness. These are not a new concepts, though time and time again, time is overlooked. Time of day, what time food will be served, when the program, presentation or speech begins all substantially impact guest experience, and help dictate whether guests remain engaged, or take a mind stroll. Where are your guests arriving from? Will they be hungry? How promptly will food be served? How long is the cocktail reception prior to the program beginning? Will guests retain important messages if the cocktail hour lags on, and drinks have been flowing? Was enough networking or mingling time allotted, or will guests be disgruntled and reluctant to listen when their conversations have been cut unnecessarily short for a presentation?

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A Magical Night for Self Enhancement Inc.

 Self Enhancement Inc. celebrated the nonprofit’s first annual major fundraiser, combining two events from years past, at the Pure Space and Flex Space Portland venue Saturday, February 22. The nonprofit serving local at risk youth, was the first West Coast Event Productions client to utilize both Pure Space and Flex Space venues, turning the combined 22,000 plus square foot exclusive venue into a “A Magical Night of Wonder”, complete with aerial performers, jugglers, and a man on stilts! Regal red, and gold organza dominated the color pallet throughout the linen and enchanting lighting design, though it was the Self Enhancement student performers that stole the show. The harmonious sounds of 50 plus members of the SEI choir and band, populated with students from 13 different Portland public schools, rang throughout Pure Space, and delighted guests that donated a total of 607,000.00 to the nonprofit that evening. West Coast Event Productions donated a curricular truss structure with state of the art speakers hung in the center of the 40 foot ceiling to facilitate optimal sound to every corner of the room.

Self Enhancement Inc.’s programs positively impact hundreds of kids in the Portland community. Ninety eight percent of SEI students graduate high school in four years, with 85 percent continuing on to pursue higher education. Learn more about SEI’s performing arts, educational, and family and community programs to see how you can contribute to their effort to serve Portland’s youth. WCEP took great pleasure in the opportunity to part of this event, and help support SEI’s mission.

If you’re interested in learning about holding an event in both Pure Space and Flex Space as an exclusive venue, please contact kayse.dahl@wcep.com

 

A Wedding that Hit All the High Notes- Oregon Symphony Duo

West Coast Event Productions and Jennifer Fox of Perfect Planning harmonized to orchestrate a sensational wedding for Carlos Kalmar, music director for the Oregon Symphony, and Rafaela Wahby, a violinist for the Oregon Symphony. “Fairy tale” and “dream-like” are descriptors Jennifer Fox, the couple’s wedding planner and owner of Perfect Planning, used to describe the wedding.

“When you walked in the room, it felt like a dream sequence” said Fox of the collective ambiance. “Rafaela described the wedding as ‘ethereal’. The goal was to achieve a modern romantic environment. Blush pink, light peach, soft whites, subtle metallic touches and lucite were key design elements throughout the event.

The wedding was held at The Nines Hotel, the venue selected only eight days before the wedding date as the previously chosen venue had proven to be an inappropriate setting. Perfect Planning and West Coast Event Productions were able to accommodate the last minute rearrangement, executing an exceptional and whimsical affair for the musical couple. Having changed venues in urgency, adaptions were made to convey the wedding vision, and incorporate all the floral, décor, and rental elements necessary to create the serene modern and romantic wedding. Over 200,000 orchids that had been ordered for a specific fixture in the previous venue were transformed and arranged to resemble subtle piano keys—incorporating the couple’s love of music without overstating the theme. Warm, intimate lighting illuminated the mostly white décor including white tufted bars, white dance floor, chiffon draped partitions that created a large cozy lounge area, and chrome and glass etierges.

Carlos and Rafaela’s relaxed and varied menu was composed of tapas based off of the dishes at Departure. Rafaela’s love of cocoa was apparent in the plethora of unique desserts, that included a hand-selected chocolate display created for guests to enjoy throughout the evening from elegant Belmont Silver china. Rather than a plated or buffet dinner, consider a variety of tapas for your wedding menu. This allows you and your significant other to display a spectrum of your favorite cuisines, and most guests will find at least one item that delights their palate by having a wide selection. Having various food choices is also wonderful for guests with food sensitivities or allergies.

Photos courtesy of Evrim Icoz Photography

Flex Space Opens its Doors for the First Time

Flex Space Portland event venue opened doors for the first time on Friday, January 31st for guests to enjoy a fabulous corporate party produced by April Severson Events and West Coast Event Productions. A large northwest snowy mountain scene backdrop complimented cozy urban furniture including red leather arm chairs and antique stain tables created what one guest called a modern, northwest “big living room” feel. The guests mingled intimately around Flex Space playing air hockey and enjoying a live band; feeling “at home” in the new Flex Space venue in The Pearl.

 

Bright and Fresh at The Portland Bridal Show

West Coast Event Productions has been part of the Portland Bridal Show for many years; each year designing a booth that features upcoming wedding trends, and incorporates WCEP’s wedding rentals and decor inventory to bring the pages of bridal magazines and wedding planning Pinterest boards to life. This year’s bridal booth was inspired by nontraditional citrus to convey natural elegance that many brides referred to as resembling a “perfect garden party”. While lemons and limes have been traditionally utilized for pops of bright fresh color, newer wedding and decor trends are making use of more complex fruits such as grapefruits, oranges, pomegranates, and apples for fall weddings.

“We wanted to create a design that all brides could take a piece from, and make it their own to fit their wedding vision” said WCEP Designer, Jessica Lleras, of this year’s Portland Bridal Show booth.

 

See a list of the items featured below and get the look:

Antique Stain Table (seats six to 10)

Gold Fanfare Chameleon Chairs. Cushions available in gold, black, and ivory.

Boxwood Wall (available in 4′X10′ sections)

Boxwood Topiary Balls

White with Bone Gold China

Windsor Glassware

Silver Plate Flatware

Shantung Ivory Runner

Satin Napkins

Apothecary Jars (shaped glass jars with lids)

Sleek Acrylic

West Coast Event Productions has recently expanded event rental inventory to include acrylic tables with white stretch fabric that can be illuminated any color to create an electric atmosphere. Under the same concept, WCEP constructed a new DJ booth with similar materials. See the event rentals below Nike recently utilized for a Pure Space event, adding crystal ice Chiavari chairs, and custom gobo lighting.

Self Enhancement to Combine Major Benefits into one Magical Night

Self Enhancement will be combining two of the organization’s largest fundraising events into one exceptionally magnificent evening, “Soul of the City: A Magical Night of Wonder”. The event will feature aerial artists and performers from Self Enhancement’s student choir and band, as well as an after party. See the press release for full details and ticket information, and learn about the nonprofit’s mission to help Portland’s youth.

A Magical Night of Wonder Press Release

SMARSHing Good Great Gatsby Event

Smarsh, a Portland based electronic communication company, celebrated the holidays at the Yale Union building–working with WCEP to design an event fit for Gatsby himself. The flamboyant Great Gatsby themed event featured the following items from West Coast’s event rental and decor inventory: gold chameleon chairs, intricate chandeliers, custom sequence linen, plush lounge seating, ostrich plumes, mirrored bars, glass end tables, golf, giant chess pieces and board.

Thanks to Fritz Photo for capturing the event

 

WCEP Rang in the New Year with First Ever Public Event

West Coast Event Productions rang in the New Year by hosting their first ever public event at Pure Space in the Pearl District. The New Years in the Pearl party drew a vivacious and full crowd to the 12,500 square foot event venue.

“When I saw the email from WCEP about the NYE party I knew I had to go…West Coast Events has a reputation for producing the most incredible events in Oregon, so when I saw they were hosting a New Year’s Eve party at Pure Space, I knew it was going to be the event not to miss” said attendee Tam Everard.

Guests enjoyed performances from A-Wol aerial artists, dancers from New York, and many took advantage of the available VIP treatment—sipping cocktails from their perch in ultra-lounge seating areas with personal servers.

WCEP pulled out all the stops for the Studio 54 themed New Year’s Eve party. Lighting played a major role to create the club ambiance executed by the WCEP team. Psychedelic designs flashed on circular truss screens on either side of the venue, while DJ Sovern-T kept guests dancing from his look-out on an elevated stage as the performers entertained guests down below. Two truss palm trees framed the DJ stage, which extended out to create a lit holographic runway for guests to hop aboard and show off their moves.

Despite the fact that West Coast Event Productions has been producing and planning events for affluent corporate, nonprofit, wedding, and private clients, for over 30 years, WCEP is just now beginning to explore the opportunity of hosting fun events open to the public, utilizing Pure Space and Flex Space as venues.

We had a great time and look forward to the next event West Coast hosts” said Everard in anticipation of events to come!

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