Archive for August, 2013

Ruby Receptionists Celebrates in Retro-Glam Style

The Ruby Receptionists ladies and gentleman celebrated in retro-glam style at Pure Space on Saturday, August 10th—marking the local company’s 10th anniversary. Ruby Receptionists, a virtual receptionists company whose team is known for their charm, friendliness, and professionalism, had much to celebrate. Having received the title “ #1 Best Small Company to Work For” by Fortune magazine, and recently expanding to open an office in Beaverton, Ruby’s Events Coordinator, Whitney Martin, wanted the milestone anniversary celebration to encapsulate the Ruby image. Each decision and inclusion was intentional, according  to Martin, to give the brand presence throughout the duration of the event by incorporating the retro-glam image that is quintessentially Ruby Receptionists—reminiscent of the 50’s and 60’s, when office phones were answered by real, live, cheerful receptionists, such as the ladies at Ruby.

Ruby employees make it their mission to bring back real, meaningful connections in today’s virtual world, and this party was one way for them to reconnect with each other. “I had a very specific vision, and a really strong concept. It was amazing to see it materialize!” said Martin, who worked with WCEP to incorporate elements that conveyed Ruby Receptionists ideals and values—one of which, is “wowism”.

The 350 guests certainly experienced Ruby “wowism” as they entered Pure Space on a pink carpet to strut down for a photo op. in front of a “Some Like it Hot” backdrop designed for Ruby, that had also appeared on the event invitations. Pink and orange, the company colors, were present throughout Pure Space in the linen, accent pillows on white ultra-lounge furniture, and lighting. The smallest details added up to pack a powerful thematic punch: Black cat-eye sunglasses, an iconic accessory of the retro era, served as table toppers; specialty drinks had playful nicknames like “Ruby Kiss” (Get the Ruby Kiss Recipe); Cigarette girls passed out candy cigarettes, and guests danced across a black and white checkered floor to Art Abrams Swing Machine band playing all the classic big band tunes.

The guests played an important role in creating the right Ruby atmosphere as well. The large majority were dressed in retro-glam attire, from long cocktail dresses, dazzling jewels and faux furs, to impeccable tuxedos and bouffant hair. The Ruby guests could have passed as extras at a cocktail party on the set of “Mad Men”. To ensure guests would arrive in brand and era-appropriate attire, Martin sent out emails prior to the event with make-up tips, fashion, and hair-style ideas that would suit the Ruby Receptionists theme, and help inspire attendees to enhance the celebration by dressing the part the night-of. 

While the vintage retro-glam theme was well accompanied by the swing band, Martin opted for a DJ toward the end of the evening, allowing those uneducated in ballroom dancing to show their moves on the checkered floor as the party continued on. Changing the pace, DJ Zimmie began playing hits everyone could move to. The change in music was signified by two confetti cannons exploding from the 40 foot ceiling trusses at Pure Space over the dance floor, and raining pink and orange confetti on Ruby Receptionists party-goers below. WCEP technical services orchestrated the special effects that wowed the crowd. fashion, and hair-style ideas that would suit the Ruby Receptionists theme, and help inspire attendees to enhance the celebration by dressing the part the night-of.

Ruby Receptionists offers virtual receptionist services that make callers feel as if the person on the line is there in office—allowing businesses to focus on more valuable tasks, while not sacrificing the importance of friendly, professional, customer service. Ruby fosters this level of service through events like this one; after all, happy employees will in turn foster that joy with clients. Through the company’s decade long success– a fastest growing company in Oregon for six years running in addition to its workplace culture awards, it is evident that Ruby has this down to a “T”! West Coast Event Productions was happy to be a part of a glamorous and well-deserved celebration, and looks forward to working with Ruby in 2028, to celebrate their silver anniversary! It is likely there will be more to celebrate from this thriving local company!

See the floor plan layout designed by WCEP to inspire your next event!

Click images to enlarge, see more photos on Ruby’s FacebookFlickr , Blog, and learn more about the company!

The Beaverton Chamber of Commerce Celebrated a Rooftop Hullabaloo

Beaverton has never seen a party like the Rooftop Hullabaloo that occurred Friday, August 9th at the Beaverton Round Executive Suites on you guessed it, the roof! The City of Beaverton and the Beaverton Area Chamber of Commerce came together, one of many times the two entities have collaborated, to celebrate the Beaverton Area Chamber of Commerce’s 60th birthday, and the City of Beaverton’s 120th.  The Beaverton Round Executive Suites is located in the heart of Beaverton Square. West Coast Event Productions helped transform the urban-industrial space, spoken literally—as the rooftop is above the building’s parking garage, into a modern yet welcoming area.

Guests included Beaverton Area Chamber of Commerce members, Chamber CEO, Lorraine Clarno, The Mayor of Beaverton, Denny Doyle, and around 328 other individuals that came to celebrate the great thriving business and family community Beaverton has come to be. Guests also took this opportunity to enjoy prime networking. West Coast Event Productions designed the space to accommodate networking, and encourage mingling by supplying sleek ultra-lounge furniture—strategically placed around the space to keep guests moving about, with the option of taking a rest to enjoy a cocktail in a plush place for a more intimate conversation. Eureka palms sprung up throughout for color, and to add life to the concrete space. The DJ stage was placed on the highest elevation of the parking garage, over-looking the entire party while a bubble machine spitting out magical soapy globes behind him to lighten the atmosphere. Local restaurants and cafes that belong to the Beaverton Chamber kept appetites at bay with appetizers from puff pastries to mini salmon wraps under carnival tents adorned with fun dori flags that also provided color and festivity to the otherwise gray space.

Guests entered the top floor of the Round’s parking garage via elevator–opening to a red carpet and rope sanctions making each guest feel like a VIP while directing them to registration. Graffiti graphics of business logos were drawn by a local artist on the rooftops concrete walls to give an artsy “Thank you” to some of the major sponsors of the event. There were surprising throughout the evening, including a fireworks display, and a flash mob!

Many sponsors helped make the Hullabaloo possible, including new Beaverton Area Chamber of Commerce member, West Coast Event Productions! West Coast worked with Beaverton Chamber’s Membership and Programs Manager, Jessica Provenza, to produce the event.

“Everyone at West Coast is so incredibly friendly, and I always felt assured that everything would be taken care. Duane, (owner of West Coast Event Productions) was great and generous to work with” said Provenza of her experience with West Coast. Provenza also boasted on Facebook prior to the event, “My vision has come together!”

Duane Smith, WCEP owner, reciprocated with warm regards to the new relationship between WCEP and the Beaverton Chamber as a member, and as the Chamber as a client.

“The Beaverton Chamber is a wonderful organization, and does wonderful things serving the local business community. We are proud to be a member, and are looking forward to all the benefits the Chamber has to offer, and producing future events!” said Smith.

Learn more about the Hullabaloo  from the Chamber, and what becoming a Beaverton Area Chamber of Commerce member could do for your business.

See video of the epic flash mob.

A “Must Attend” Event: Fitness Fashion Show by Fit Right Benefiting Oregon Active

By: Kayse Dahl

Fitness, fashion, and compassion—all common values among Portlander’s, and all reasons to attend the upcoming Fitness Fashion Show at Pure Space. Guests at the Fitness Fashion Show will enjoy cocktails, music, fashion, discounts, and the opportunity to purchase exclusive apparel on-site. Twelve vendors including Nike, Lucy, and The North Face, will be present to show and sell looks while guests enjoy the fashion, shopping, and mingling experience all the while, supporting a cause worth-while.

Local community fitness apparel store, Fit Right, will be producing the show with the support of Nike as the title sponsor, to benefit Oregon Active—a local nonprofit that facilitates adventure programs for individuals with impairments and disabilities. Adventure programs strive to “inspire through positive emotion, challenges, community support and a connection with the natural world that refreshes the human spirit.” Oregon Active’s Adventure Programs have touched many, and have certainly inspired Fit Right founder, Dave Sobolik.

“I’ve worked with other nonprofits before, but it’s really the first time I have been so passionate about one,” said Sobolik about Oregon Active. Having a rich background in health and wellness, the nonprofit and the recipients of the Adventure Programs “struck a chord” with the Fit Right founder producing the Fitness Fashion Show benefit. Sobolik founded Fit Right in 2000, with a very similar mission of creating an organization that encourages healthful living and strives to make a genuine contribution to the local community.

“Most of our (Fit Right’s) retail apparel and products can be purchased anywhere, but people come to Fit Right for the community and the creative side that you don’t get elsewhere” said Sobolik in describing Fit Right’s unique shopping experience, and why the store’s involvement with Oregon Active is complimentary to the retailer’s overarching goal of community and wellness integration.

After learning about the Oregon Active recipient of the Fitness Fashion Shows’ proceeds, it is clear what Sobolik found so inspiring about the cause and this recipient. Ticket sales and fitness fashion purchases will aid Seth McBride, a quadriplegic, on his hand cycling journey to Argentina this coming fall. McBride will be accompanied by his girlfriend, and a videographer that will capture this ambitious adventure on film. Sobolik intends to produce the benefit fashion show annually, in demonstration of his continued passion and support for Oregon Active. Next years’ show will include the premiere of the documentary that will be filmed of McBride’s journey—enabling this year’s inaugural fashion show attendees to see the adventure come full circle; an adventure made possible through their support of the Fitness Fashion Show as well as Fit Right, and Nike’s contribution.

Sobolik’s ambition of making the Fitness Fashion Show an annual event is the precise reason for selecting Pure Space as the venue. Sobolik believes the versatility and location of Pure Space is optimal for the fashion show’s expansion and growth in coming years. With a capacity of 1,000 and a beautifully malleable design, Pure Space extends endless possibilities of enhancement and development for annual events. The Fit Right founder has also worked with West Coast Event Productions and account manager DJ Smith prior to this occasion, in connection with Fit Right’s Lacamas Lake Half Marathon—one of many community running events organized by the store. Sobolik rang Smith’s praise, describing the West Coast account manager as, “fantastic, patient, and respectful”. Smith looks forward to having the opportunity to work with Fit Right’s founder again in executing this fun night of fashion, music, nibbles, sips, good deeds, and inspiration.

Features of the Fitness Fashion Show

•             Fashion: Various trendy fitness lines including Nike, The North Face, lucy…see full list

•             Music: Brian O’Dell—pleasantly described as “Dave Matthews-like”

•             Cocktails/Wine Wall: Donate $20 and select a brown bag from the wine wall to receive a $20 to $100 bottle!

•             First 100 people receive goodie bags

•             Be among the first to see the new line of Lifestyle apparel introduced by Fit Right

•             Over $5,000 in Raffle Prizes

•             See models who are every day, local Portlanders!—runners, walkers, fitness studio owners…

Purchase tickets today to ensure you don’t miss the opportunity to be part of this fabulous night of fitness and fashion while supporting Oregon Active, and Seth McBride on his courageous journey that encompasses what Portland values. Tickets are limited, see you at Pure Space Saturday, September 20th.

BOO! Halloween is Hiding Right around the Corner…Scared aren’t you?

Be not afraid of the looming deadline to prepare for your All Hallows Eve celebrations, WCEP has all the creepy, crawly, festive rentals you need to turn any space into the Adam’s family living room, a desolate graveyard, or a maze of friendly scarecrows!

Spiderwebs can create an elegant and sophisticated environment, while remaining festive. Consider an all-white theme with black spiders and pops of orange or purple in statement decor pieces. This fiber-optic black curtain provides a little twinkle to a spooky elegant ambiance.

Mid-August is the best time to begin preparing for Halloween events. Whether you’re looking for a trick or treater friendly atmosphere, or want to scare the pants of your guests, here is a taste of our festive decor treats that will sweeten your event, and learn the ultimate Halloween “How-to’s”! 

How-to: Host a Halloween Event that doesn’t Raise Hairs in the Wrong Way
  • Ensure Costume Expectations are Clear: No guest wants to arrive to a costume party without a costume; nor does one wish to show up as big M&M or an Avatar to find everyone else in business casual attire. Set the expectations for dress explicitly in your event invitation. If you’re hoping to create a very festive atmosphere, encourage over the top costumes. If not, express that to guests as well. How your guests are dressed will impact or enhance the atmosphere, and your goal is not to make anyone feel like the two-headed monster in the room (unless that’s the look they are striving for!) See Fun Invitation Ideas
  • Be Aware…of your Guests: Halloween is an awesome holiday to pull out all the stops, with gruesome decor and fun festive witches, though particularly for corporate and public events, keep in mind that not all guests will have stomachs of steel, the courage to sleep without a night light, or beliefs that allow celebration of Halloween. This does not mean you should abandon all things spooky-simply be considerate and moderate if your guests require it. Include more neutral fall or harvest themed decor such as spiderwebs  mentioned above, pumpkins, etc.
  • Include Catering Options that do not come from a Cauldron or Corpse: This coincides with being aware of your guests. Perhaps those with sensitivity to gore may not want wish to snack on appetizers that resemble intestines…include those festive options, along with regular courses and beverages!

Scarecrows are very versatile. Horrifying or friendly they are a staple for seasonal decor, that incorporate seamlessly into any theme.

Graveyard settings make for a great photo op.

See More Great Halloween Event and Party Decor