Archive for May 31st, 2014

British Invasion Custom Theme

The PCC Foundation got groovey with a British Invasion: A Mod Gala themed event, featuring a custom “Beatles” stage backdrop created by West Coast Event Productions, an iconic London telephone booth, rotating circular stage, and British flag prints that permeated the room, including on Agam lit bars, at the Portland Marriott ballroom. The Beatles were right, in that you “Can’t Buy Me Love”, though the gala did raise $300,000 to fund life altering opportunities for students at Portland Community College.

See more images from the event

Before Saying “We DO” to a Venue…

Many wedding professionals and couples beginning their wedding planning excursion agree that selecting a venue is the most important and influential part of planning a wedding. Scheduling wedding venue tours, learning the policies in each space, remembering pricing can be taxing—particularly because “No venue does it wrong, they simply all do it different” said Debbie Martin, general manager of The Foundry at Oswego Pointe and former wedding planner, referring to the diversity among venues pricing structure and policies. Here are some tips and considerations Debbie Martin at The Foundry and West Coast recommend keeping on the forefront in search of a venue:

Questions and Considerations between couples:

  • Indoor or outdoor?
  • What time of year?
  • Same venue for the ceremony and reception, or move locations?
  • Does the venue staff make you feel confident in their ability to deliver?
  • Do you feel comfortable in the venue? Could it feel like an extension of your home?

Questions and Considerations for the venue:

  • What is included in the fee?
  • Are there “add-on” options? If so, what are they, and what are the costs?

“Some venues can sound like a bargain, though if nothing is included, you aren’t able to compare prices accurately with other venues that do come with inclusions” says Debbie Martin.

  • How long is the venue rental period?
  • Is the contact person you will be coordinating with throughout the duration of wedding planning the same person that will be at the venue on the day of? If not, can this be arranged?

There is much research that goes into selecting a venue. Often, word of mouth and referrals can be an invaluable resource. Take the time to prepare a list of questions before taking a tour, and add to the list as you tour each venue, as new inquiries arise. Ask if the venue has a comprehensive venue information packet, like the Details and Specifications packet at Flex Space. When it comes to selecting a venue “knowledge is power”.

WCEP helped The Foundry at Lake Oswego Pointe celebrate their grand opening.

Two Heads May Not be Better Than One for Event Planning

“Two heads are better than one”? True. “Ten heads are better than two?” False. While various insights and opinions are needed to ensure that all perspectives are considered for successful guest experience, event branding, and other event elements, when each decision is mulled over and pondered by too many people, the planning process can become very inefficient, and with more opinions in the mix, it is more likely that a consensus will not be met. Not only does this make for a lengthy decision making process even for trivial details, and risk diluting the event brand, it invites conflict between those involved with planning the event.

Determining what each planner’s strengths are, how those strengths are applicable to event planning, and empowering them to be decision makers in areas relevant to their skills and experience alleviates prolonged debates and keeps event planning momentum flowing. Have clear assignments as to who will be the decision maker for each portion of the event, and communicate this with the event planner and all vendors involved. This way, vendors know who their point of contact is regarding a particular question, rather than disturbing everyone on the phone-tree.